Create an email template to explain the Property Management Investor Report that the property owner will receive with their EOFY income/expense statement. Mention that they will receive a call from their property manager to go through the report in detail.
Sample email template 2: Lease Renewal
By updating an existing template or creating a new email to communicate with your landlord, you can efficiently address two critical topics: the upcoming renewal of tenancy and the new Property Management Investor Report. Mention in the email that your property manager will reach out to them for a detailed discussion on the report, as well as to provide recommendations regarding the tenancy renewal and market insights. This approach streamlines the process and minimises workload by incorporating the report directly into the renewal conversation.
Sample email template 3: Upcoming Vacancy
By updating an existing template or creating a new email to communicate with your landlord, you can efficiently address two critical topics: the tenant’s intent to vacate the property and the new Property Management Investor Report. Mention in the email that your property manager will reach out to them for a detailed discussion on the report, as well as to provide recommendations regarding the re-letting and market insights. This approach streamlines the process and minimises workload by incorporating the report directly into the renewal conversation.
Subject: Property Management Investor Report for [Property Address]
Dear [Landlord's Name], I hope this email finds you well.
As part of our property management services and commitment to you, we are excited to share that we are introducing a new Property Management Investor Report powered by Cotality for your property located at [Property Address].
This personalised Property Management Investor Report is more than the traditional financial (income/expense) statement and will include crucial information about your property, such as:
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Rental market analysis
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Capital growth figure
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Estimated cash flow forecast
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Risk score
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Suburb insights
As the report's contents are detailed and comprehensive, we will be giving you a call to go through the report. During this call, we will walk you through the report's details, answer any questions you may have, and discuss the insights to support your decision-making process.
We believe that taking the time to go through the report together will empower you to make well-informed decisions regarding your property investment. Understanding your property's capital growth and estimated rental yield can play a vital role in deciding whether to renew the current tenancy, explore other investment opportunities, or discuss options with your broker for purchasing another property.
Look out for your report on email over the coming week, and following that, you’ll receive a call from your dedicated property manager. If you have a preferred day and time to discuss, feel welcome to reply, or you can book via our online booking system. If you have any questions before the call, don't hesitate to reach out to us.
Thank you for being a valued client, and we look forward to assisting you further in maximising the potential of your property investment.
Best regards,
[Your Name]
[Your Title/Position]
[Agency Name]
[Contact Information]
Subject: Upcoming Tenancy Renewal and Property Management Investor Report Discussion
Dear [Landlord's Name], I hope this email finds you well. As we approach the end of the current tenancy period, I wanted to reach out and inform you that we will be in touch shortly to discuss important matters regarding the property.
1. Tenancy Renewal:
Firstly, I'd like to discuss the upcoming renewal of the tenancy. The current lease agreement is due to expire on [Tenancy End Date], and it's essential for us to present you with our recommendations. Below I have provided a summary of the rental market in the area and our recommendations on the existing tenant, to allow you to make the most informed decision on whether to renew the current tenancy.
[Add statistics and recommendations here]
2. New Property Management Investor Report:
In addition to the tenancy renewal, we have prepared a comprehensive Property Management Investor Report, which is attached to this email. The report contains:
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Rental market analysis
-
Capital growth figure
-
Estimated cash flow forecast
-
Risk score
-
Suburb insights
I encourage you to review the report thoroughly before our discussion.
Next Steps:
To ensure a thorough understanding of the Property Management Investor Report and to discuss the tenancy renewal, I will be giving you a call within the next few days. During our call, we will delve into the report's specifics, address any queries you may have, and share our recommendations on the best course of action for your investment.
Please be assured that our recommendations will be based on a careful analysis of the market and the unique characteristics of your property. We aim to maximise the property's value while aligning with your preferences as the landlord.
If you have any questions before our call or need any clarifications regarding the attached report, feel free to contact me via email or phone.
Thank you for your attention to these matters. I look forward to our upcoming discussion.
Best regards,
[Your Name]
Property Manager
[Your Property Management Company Name]
[Contact Information]
Subject: Upcoming Tenancy Moving Out and Property Management Investor Report Discussion
Dear [Landlord's Name], I hope this email finds you well. As we approach the end of the current tenancy period, I wanted to reach out and inform you that we will be in touch shortly to discuss important matters regarding the property.
1. Tenancy Moving Out:
Firstly, I'd like to discuss the upcoming end of the tenancy. The current lease agreement is due to expire on [Tenancy End Date], and the tenant has provided our office with intent to vacate the property at the end of the lease. It's essential for us to present you with our recommendations on the next steps so below I have provided a summary of the rental market and our recommendations for the re-letting.
[Add statistics and recommendations here]
2. New Property Management Investor Report:
In addition to the above, we have prepared a comprehensive Property Management Investor Report, which is attached to this email. The report contains:
-
Rental market analysis
-
Capital growth figure
-
Estimated cash flow forecast
-
Risk score
-
Suburb insights
I encourage you to review the report thoroughly before our discussion.
Next Steps:
To ensure a thorough understanding of the Property Management Investor Report and to discuss the tenant’s vacating, I will be giving you a call within the next few days. During our call, we will delve into the report's specifics, address any queries you may have, and share our recommendations on the best course of action for your investment.
Please be assured that our recommendations will be based on a careful analysis of the market and the unique characteristics of your property. We aim to maximise the property's rental yield and of course provide a seamless transition for all parties during the moving-out process.
If you have any questions before our call or need any clarifications regarding the attached report, feel free to contact me via email or phone.
Thank you for your attention to these matters. I look forward to our upcoming discussion.
Best regards,
[Your Name]
Property Manager
[Your Property Management Company Name]
[Contact Information]